You are viewing a past version of IWINETC. For information about the upcoming conference.
10-11, April 2018
Hosted Buyer Application
Agent Application Form
Please complete the form as fully as possible. Only out -going agents will be considered for the buyer programme.
Please indicate your position in the company
Name 2nd person same company or travel companion
What % of your business is Outgoing?
In the unlikely event of not having a web site then please enter the address www.iwinetc.com otherwise the form will not send.
State / Province / Region
Antigua and Barbuda
Bonaire, Sint Eustatius and Saba
Bosnia and Herzegovina
British Indian Ocean Territory
Central African Republic
Congo, Democratic Republic of the
Congo, Republic of the
French Southern Territories
Heard and McDonald Islands
Isle of Man
Lao People's Democratic Republic
Northern Mariana Islands
Palestine, State of
Papua New Guinea
Saint Kitts and Nevis
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Sao Tome and Principe
Svalbard and Jan Mayen Islands
Trinidad and Tobago
Turks and Caicos Islands
US Minor Outlying Islands
United Arab Emirates
Virgin Islands, British
Virgin Islands, U.S.
Wallis and Futuna
Please indicate your company invoice address.
EU VAT Nº
EU registered companies with a valid EU VAT Nº are not eligible to pay 21% Spanish VAT on top of the published ticket price nor are non EU based companies eligible to pay. Spanish companies must add on 21% VAT to the published ticket price. Individuals registering with their own personal details must add 21% to the published ticket price if place of residence is within the EU. If unsure if you must pay VAT or not please contact the IWINETC Team on +34 93 897 70 48 or email email@example.com before completing your registration. If you do not have an EU VAT Nº as your company is not EU based then please indicate this in the filed with N/A
Contact Cell Phone Number with W/App
Please provide a cell phone contact number preferable with Whats App installed in case we need to contact you during the event and in the case of any emergency. The number you provide is for internal use only. It will never be be used for promotional purposes or shared with third parties.
Which type of travel do you organise? (tick all that apply)
Please list details of outgoing wine tours you have organised in over the last 12 months
Number of clients
Length (Nº nights)
Which destinations are you interested in for your clients?
Which kind of trade suppliers are you interested in meeting at the Workshop? (Please tick all that apply)
Convention Bureaus, Tourist Boards, Wine Associations
Accommodation (Hotels, Agroturismo, Resorts, Spas)
In coming Agents /DMC
Complimentary trade providers (eg bikes, balloon, horse, cultural visits etc)
Transport (Coach, Chauffeur Limousine....)
If you are applying as part of a group then please enter the unique group code provided
Please list the providers you are currently working with as a result of attending a previous edition/s of IWINETC
Number of clients
About your company
Please provide a descriptive text about your product portfolio and customers. Also state your main aims for attending the event This info will appear in your profile on the online diary so please be as precise as possible and avoid being wishy washy.
Registration 1st person €350 (HURRY! Only 3 places left)
Registration 2nd person same company €595
Registration travel companion €1275
Fees for 2nd person or travel companion in shared room.
Payment. I would like to pay by:
Credit card (Visa or Mastercard only)
If you are NOT paying by credit card please wait for written confirmation of your place which will be emailed to the email address provided in this registration form.
Payment with credit card
VISA and Mastercard only please. We will only debit your credit card if we are able to offer you a place.
I agree to the following terms and conditions
By clicking the I agree box, you acknowledge the agent terms & conditions as set out below.
By completing and submitting the agent application form, the agent understands that his/her registration must be confirmed, in writing by Wine Events Worldwide, before participation is allowed. The agent agrees to pay a €350 non-refundable administration fee upon approval of application to secure registration.
2. Liability and insurance
Wine Events Worldwide or the hosting function hotel or conference centre or main sponsor are not liable for any claim of theft, damage of property, or injury sustained while participation takes place.In the event of cancellation or postponement of the programme, or any part thereof, due to civil discord, terrorism, military action or natural events occurring without fault on the part of Wine Events Worldwide, there shall be no refund of fees paid, travel costs, nor expenses incurred.The agent is responsible for all travel arrangements and costs incurred to and from the event. It is the agent’s responsibility to secure and pay any fees in relation to a visa, PCR test if appropriate for Spain.
The agent understands that his/her presence is required at all official IWINETC functions as indicated in the programme. The agent shall not take part in non-IWINETC functions which would preclude his/her attendance at all published and scheduled official IWINETC activities. The agent shall also not participate in FAM trips sponsored and supported by companies and organisations not participating in the IWINETC event. No family members, friends or business partners of the agent who are not officially registered shall be admitted to the workshop.The agent understands that all participant arrangements and/or changes must be submitted in writing and confirmed by IWINETC.The agent agrees not to use the workshop for his/her own commercial purposes by trying to sell or offer services or products (e.g. advertisements in their publications or website, tours, fairs, or other products and services such as insurance, telephone cards etc.).The agent agrees to have secured a minimum of 12 appointments one week prior to the event taking place. If a significant number of scheduled appointments are missed (no-shows), or not pre-scheduled, the agent will be fully and solely responsible for a misconduct fee of €50 per appointment missed or not scheduled, and for the total price of their hosted accommodation. The agent must fully complete his/her profile on the online diary My "Wine Pleausures" within five working days of receiving the login details and must respond to business appointment requests within two working days of receiving a request.
4. Agent Cancellation
Agents wishing to cancel their attendance must do so in writing a minimum of four weeks prior to the workshop. Regardless of the cancellation reason, Agents may also be subject to an additional cancellation fee where accommodation has been booked and paid for on their behalf and fees are non-refundable. Any Agent who cancels due to medical reasons must provide a medical certificate within one week of notification or the Agent will not be eligible for a refund. (Registraion fee paid less 5% admin fees) All medical certificates must be in English, not hand written, and with an official stamp and signature.
5. Exclusion of liability. Wine Events Worldwide takes no responsibility:
For Agents who miss their flight/travel arrangements. For the insolvency or failure of any airline company or hotel or ground handling company or other supplier. For flight/travel cancellation or delay. If the Agent is refused permission to board the aircraft or other mode of transport, or is refused entry to any country. For any delay or loss of baggage or excess baggage charges - any subsequent dispute shall be directly between the Agent and the airline.
For hotel expenses (excluding the cost of the hotel room only) which must be settled with the hotel prior to departure. For any claims or liability in relation to the whole agent programme organized by the host destination.
6. Hotel accommodation
Agents will be accommodated for a maximum of 5 nights (In March 22 - Out March 27) and will have sponsored meals throughout the event as listed in the event programme. Any miscellaneous charges (extra night(s), room service, tours, telephone calls, business centre services, etc.) incurred during the agent’s stay will be at his/her own expense.
7. Media waiver
I give permission to Wine Events Worldwide to use photographs or video footage of me, taken at the Workshop event, for promotional purposes only.
8. Event cancellation or postponement
Wine Events Worldwide takes no responsibility if unforeseen circumstances (fuerza mayor) cause Wine Events Worldwide to cancel IWINETC or a component of IWINETC all agents including travel companion if aplicable will be informed as soon as possible. In such a case the registration fee/s paid are non refundable and non transferable to a subsequent annual edition. In the event of event postponement the registration fee paid is transferable to the new dates.
9. Concluding provision
Wine Events Worldwide shall have full power to interpret and amend the above mentioned terms & conditions which in its discretion shall be in the best interest of the workshop. The agent understands that the information contained in the workshop material constitutes part of the application contract and agrees to conform to all terms & conditions.