Agent Application Form

Welcome to the hosted buyer application form. Please complete the form as fully as possible. Only out -going agents will be considered for the hosted buyer programme.
  • In the unlikely event of not having a web site then please enter the address otherwise the form will not send.
  • Please provide a cell phone contact number in case we need to contact you during the event and in the case of any emergency. The number you provide is for internal use only. It will never be be used for promotional purposes or shared with third parties.
  • DestinationNumber of clientsLength (Nº nights) 
    Add a new row
  • RegionCountry 
    Add a new row
    By completing this application form It is understood that you are highly interested in discovering Friuli Venezia Giulia as a grape escape destination for your markets. Please list other countries naming specific wine regions and countries of interest.
  • ProviderNumber of clientsCountry 
    Add a new row
  • Please provide a descriptive text about your product portfolio and customers. Also state your main aims for attending the event This info will appear in the Workshop catalogue so please be as precise as possible and avoid being wishy washy.
  • First ChoiceSecond choice 
    Add a new row
    Please specify first and second choice by number and name. For example Fam Trip 1 Here in our mountains
    Agents with registered companies in the EU must provide a valid EU VAT number otherwise you will not be exempt from 21% VAT on top of the registration fee. 2nd person same company must complete a separate schedule of appointments at the B2B Workshop and share accommodation with the 1st person.
  • If your company is registered in the EU then please provide your EU VAT Nº. If you do not have a valid EU VAT Nº then you will not be exempt from 21% VAT on top of the registration fee. Non EU based companies are not eligible to pay VAT.
    Payment only becomes due if we are able to offer you a place.
  • Credit card holderCard numberExpiry date 
    Add a new row
    We will only debit your credit card if we are able to offer you a place.
  • By clicking the I agree box below, you acknowledge the agent terms & conditions as set out below.

    1. General
    By completing and submitting the agent application form, the agent understands that his/her registration must be confirmed, in writing by Wine Events Worldwide, before participation is allowed. The agent agrees to pay a €325 non-refundable administration fee upon approval of application to secure registration.

    2. Liability and insurance
    Wine Events Worldwide or the hosting function hotel or conference centre are not liable for any claim of theft, damage of property, or injury sustained while participation takes place.In the event of cancellation of the programme, or any part thereof, due to civil discord, terrorism, military action or natural events occurring without fault on the part of Wine Pleasures, there shall be no refund of fees paid, travel costs, nor expenses incurred.The agent is responsible for all travel arrangements and costs incurred to and from the event. It is the agent’s responsibility to secure and pay any fees in relation to a visa, if appropriate for Italy. Upon 100% event completion the agent can claim back the cost of the flight to and from the host region but never more than the following max subsidy amounts: Europe: up to a max amount of €185. Russia, Middle East & Africa: up to a max amount of €300. USA, Canada, South & Central America: up to a max amount of €500 and Asia and Australasia: up to a max amount of €600. Reimbursement of flights is valid only for cheapest available economy class return flights to Trieste or Venice airport from the nearest international airport in a country where an agent’s business is based.The agent is responsible for any additional costs associated with travel and/or accommodation that significantly extends beyond the conference dates (i.e. before 22 March 2020 or after 29 March 2020), including price difference in airfare.

    3. Participation
    The agent understands that his/her presence is required at all official Wine Events Worldwide functions as indicated in the programme. The agent shall not take part in non-Wine Events Worldwide functions which would preclude his/her attendance at all published and scheduled official Wine Pleasures activities. The agent shall also not participate in FAM trips sponsored and supported by companies and organisations not participating in the Wine Events Worldwide event. No family members, friends or business partners of the agent who are not officially registered shall be admitted to the workshop.The agent understands that all participant arrangements and/or changes must be submitted in writing and confirmed by Wine Events Worldwide.The agent agrees not to use the workshop for his/her own commercial purposes by trying to sell or offer services or products (e.g. advertisements in their publications or website, tours, fairs, or other products and services such as insurance, telephone cards etc.).The agent agrees to have secured a minimum of 18 appointments one week prior to the event taking place. If a significant number of scheduled appointments are missed (no-shows), or not pre-scheduled, the agent will be fully and solely responsible for a misconduct fee of €50 per appointment missed or not scheduled, and for the total price of their hosted accommodation. Any hosted flights booked and paid for by the agent will not be reimbursed. The agent must fully complete his/her profile on the online diary My "Wine Pleausures" within five working days of receiving the login details and must respond to business appointment requests within five working days of receiving a request.

    4. Cancellation
    Agents wishing to cancel their attendance must do so in writing a minimum of four weeks prior to the workshop. Regardless of cancellation reason, Hosted Buyers may also be subject to an additional cancellation fee where accommodation has been booked and paid for on their behalf and fees are non-refundable. Hosted flights booked and paid for by the Hosted Buyer will not be reimbursed.

    5. Hotel accommodation
    Agents will be accommodated for a maximum of 6 nights (March 23 - March 28) and will have sponsored meals throughout the event as listed in the event programme. Any miscellaneous charges (extra night(s), room service, tours, telephone calls, business centre services, etc.) incurred during the agent’s stay will be at his/her own expense.

    6. Media waiver
    I give permission to Wine Events Worldwide to use photographs or video footage of me, taken at the Workshop event, for promotional purposes only. 6. Concluding provision Wine Events Worldwide shall have full power to interpret and amend the above mentioned terms & conditions which in its discretion shall be in the best interest of the workshop. The agent understands that the information contained in the workshop material constitutes part of the application contract and agrees to conform to all terms & conditions.